Venue Hire Terms and Conditions (Business Functions)

Venue Hire Terms and Conditions (Business Functions)


These terms and conditions (“the Agreement”) govern the contractual relationship between [company name] (“the Venue”) and business entities hiring the venue for business functions (“the Client”). By booking our venue, the Client agrees to be bound by these terms.

Booking and Reservation

A non-refundable deposit of [Specify Amount or Percentage] is required to secure the booking.

The booking is considered provisional until the deposit is received, and the Venue reserves the right to release the booking if payment is not made within [Specify Timeline, e.g., 14 days].


Full payment for venue hire is due [Specify Timeline, e.g., 30 days] before the event date.

Payments can be made by [Specify Payment Methods, e.g., bank transfer, cheque, or credit card].

Cancellation and Refund Policy

The Client may cancel the booking by providing written notice to the Venue.

The deposit is non-refundable. For cancellations made [Specify Timeline, e.g., more than 60 days] before the event, [Specify Percentage]% of the total fee will be charged. Cancellations made within [Specify Timeline, e.g., 60 days] of the event will incur the full fee.

Event Details and Requirements

The Client agrees to provide accurate and complete information about the nature and requirements of the business function.

The Venue will strive to accommodate specific requirements within reason and subject to availability.

Responsibility for Damage

The Client is responsible for any damage caused to the venue or its property by the Client, guests, or third parties attending the event.

The Venue reserves the right to charge the Client for any necessary repairs or replacement of damaged property.

Health and Safety

The Client agrees to comply with health and safety regulations during the event.

The Venue will provide relevant health and safety information, and the Client is responsible for communicating this information to their guests.

Alcohol and Catering

The sale and consumption of alcohol must comply with licensing laws, and the Client is responsible for ensuring all necessary licenses are obtained.

The Venue can provide catering services, and external catering may be permitted with prior agreement.

Liability and Insurance

The Venue is not liable for any loss or damage to property, injury, or any other unforeseen circumstances beyond its control.

The Client is encouraged to obtain event insurance to cover any unforeseen incidents.

Governing Law and Jurisdiction

This Agreement is governed by the laws of England and Wales.

Any disputes arising out of or in connection with this Agreement will be subject to the exclusive jurisdiction of the courts of England and Wales.

By booking our venue for business functions, the Client acknowledges that they have read, understood, and agreed to abide by these terms and conditions.

[company name]


Edward Davis
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